This document has been designed to assist those Working/Committee groups/individuals who wish to develop an educational video for the ICS. It sets out the process to be followed to ensure a smooth process from inception to production.
An ICS express learning video is a short presentation about a topic. It will be recorded and hosted on the ICS website.
Examples of what would be a good fit for an express learning video include:
• A detailed examination of a niche topic from a fresh angle
• A thorough, example-driven “how-to” tutorial or surgical video
• An adaptation of a presentation from a conference speaking engagement
The final product should:
• Have clearly outlined learning objectives and specific topic to be presented
• Be accompanied by a PowerPoint presentation and/or video
• Adhere to ICS standard terminology
• Adhere to ICS IT technical standards
The content will be recorded and then made available to the full ICS membership online. The product may be used by an individual over the web or as part of a course for students directed by a mentor. ICS will reserve the right to make the finished educational product either free or pay-to-view.
Creation of Working/Committees
Please follow the SOP for creation of a working group here.
General Information
- The presenter must ensure that he or she can be clearly understood to an international audience, e.g. clear speech, free of strong accent, speaking at an understandable pace
- Review the guidelines for preparing the online content.
- An express video should not normally last longer than 1 hour. Developers may like to consider much shorter videos, perhaps as a series of 20 minutes.
- The ICS office will assist with setting up a forum for the group to exchange ideas and content for review. The office can also offer facilities for teleconference or WebEx, upon approval of a budget request.
- The ICS will not provide financial support for face to face meetings of any group in order to prepare content but will consider budget proposals with economy travel for videoing the content.
- Normally, a timeline from inception to completion should not be more than three months.
- ICS standard terminology should be used throughout.
Disclosure and sponsorship guidelines
Please follow the ICS SOP for Disclosure and sponsorship when creating content here
Meeting Support
- The ICS will not provide financial support for face to face meetings of any group preparing educational content but will consider budget proposals for economy travel to video the content.
- The ICS office will assist with setting up a forum for the group to exchange ideas and content for review. The office can also offer facilities for teleconference upon approval of a budget request.
Express Learning Video creation procedure
| Stage |
Action |
Comment |
| Proposal Stage |
Creation of committee/working group/individual to prepare proposal. |
This can be an individual, a committee that has decided to prepare a module or a group of ICS members. |
| Proposal Stage |
Proposal format is according to the [ICS Content Proposal Form](Proposal is sent to ICS office. Proposal format is according to the ICS Content Proposal Form Budget and proposal is sent to ICS office. Proposal is sent to ICS office. Proposal should explain the content in no more than 2 pages outlining the clear defined specific topic to be presented and the learning objectives and outcomes, technical filming plan, and budget request. The target audience and learning requirement for video (e.g. detailed examination of a niche topic from a fresh angle, or thorough, example-driven “how-to” tutorial) should be identified. A clearly defined specific topic and a skilled presenter/host should be identified. 3-4 independent reviewers should be requested at this stage for approval, selected by the first author. It is acceptable to ask for recommendations for reviewers. These reviewers are notified that they have been selected by the office. Budget help will only cover the costs of filming and editing costs as well as modest travel expenses for same. Budget can be prepared in conjunction with ICS Office who can assist with the best way to record the module. If the video is not to be prepared within the ICS Office studio then IT should review and approve the video technical plans for quality assurance. In select cases equipment can be sent on-site. |
ICS Office will ensure no overlap with other working groups and will advise the appropriate committees. ICS office will notify Education, Standardisation committee of proposal in progress. Feedback will be provided to the working group including suggested resources or critique. Any budget to be approved by Board of Trustees. |
| Preparatory Stage |
Content, script and PowerPoint/videos are prepared |
Office will assist with creating online fora for easy discussion and monitoring/chasing if required. |
| Review Stage |
Script and slide set is sent to three/four independent ICS experts. The independent reviewers are to provide constructive feedback to the authors. This feedback will need to be seriously considered and incorporated into the content where appropriate. |
The experts should respond within 3 weeks with appropriate feedback. |
| Final Review Stage |
The final revised manuscript and slide set are sent to the Education, Standardisation Steering Committee, and any relevant ICS Committee. It should be noted that the Education and Standardisation committees are not commenting on the content of the module but are reviewing for educational value and terminology adherence. |
These Committees should respond within 2 weeks. |
| Videoing Stage |
The PowerPoint slides/script are then to be prepared and video recording will be completed in conjunction with the ICS office. If the video has not been prepared within the ICS Office studio then IT will assist remotely or review the video footage for quality assurance. |
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| Implementation Stage |
Once the video has been recorded the content is then edited and disseminated via the ICS website, Institute, ICS TV, member emails, social media and other outlets |
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ICS Education Module PowerPoint Template & Guidelines