The ICS is fortunate to have many productive members from varied disciplines. This often leads to the generation of ideas and concepts and potentially the creation of a book.
Working /Committee groups that wish to produce a book on behalf of the ICS should adhere to the process specified in this document. The final product should:
• Have a clear outlined topic and learning objectives.
• Have a clear defined specific topic to be presented/researched.
• Be published via the ICS Office.
Creation of Working/Committees
Please follow the SOP for creation of a working group here.
Disclosure and sponsorship guidelines
Please follow the ICS SOP for Disclosure and sponsorship when creating content here
General Information
- The ICS Board of Trustees will not provide financial support for face to face meetings of any group preparing content but will consider budget proposals with economy travel for videoing the content if it is relevant to prepare the content for online viewing.
- The ICS office will assist with setting up a forum for the group to exchange ideas and content for review. The office can also provide support for teleconferences or WebEx meetings, upon approval of a budget request.
- Normally, from its inception, a book should take no longer than 12 months to prepare.
- ICS standard terminology should be used throughout.
| Stage |
Action |
Comment |
| Proposal Stage |
Creation of committee/working group/individual to prepare proposal. |
This can be a committee that has decided to prepare a module or a group of ICS members. |
| Proposal Stage |
Proposal is sent to ICS office. Proposal format is according to the ICS Content Proposal Form The proposal should explain the need for the book in no more than 2 pages specifying aims and objectives, learning outcomes, author expertise, target audience. At this stage a full discussion is required as to who will edit, type set and publish/print the book. The ICS office can assist in publication of some books. Order of authors and collaborating societies should be discussed. Also at this stage a discussion should be held as to whether the book will be sold or provided for free with or without the support of a company. |
The ICS Office will ensure no overlap with other working groups and will advise the appropriate committee should this be the case. The ICS office will notify Committees, Education and Standardisation Committee of proposal in progress. Any budget request to be approved by Board of Trustees. Feedback may be given at this stage. The office may propose additional contributors for the project. The Board of Trustees will appoint 2 primary reviewers /mentors for the project who may give feedback at any point. |
| Preparatory Stage |
Working group prepares content and where relevant reviews the literature and prepares the manuscript. Where relevant a DELPHI system and ‘PRISMA -checklist/guidelines’ should be used. |
Office will assist with creating online fora for easy discussion and monitoring/chasing if required. |
| Content Review Stage |
Book is sent to the 2 primary reviwers. The primary reviewers are to provide constructive feedback to the authors. This feedback will need to be seriously considered and incorporated into the manuscript where appropriate. |
The experts should respond within 3 weeks with appropriate feedback. |
| Final Review Stage |
The final revised book is sent to the Education, Standardisation Steering Committee, and any relevant ICS Committee. It should be noted that the Education and Standardisation committees are not commenting on the content of the module but are reviewing for educational value and terminology adherence. |
These Committees should respond within 2 weeks. |
| Sign off |
The Board of Trustees are to have final review and sign off. |
The Board of Trustees should sign off within 1 week or advise of any final adjustments needed. |
| Publication Stage |
Once approved by the Board of Trustees the book can be sent for type-setting and publishing |
Book should clearly reference International Continence Society (ICS) and the Committee involved in the creation of the books followed by the authors and editors. |
| Implementation Stage |
Once completed the ICS office will disseminate the content via the ICS website, Institute, social media and other outlets. |
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