Exhibition

The commercial Exhibition will be held in Fortezza da Basso. The floor plan will be designed to maximise Exhibitors’ exposure to the delegates. Space can be booked by completing the Booking Form.

Exhibition Opening Hours
Tuesday, 12 September 2017 16:30 – End of Welcome Reception
Wednesday, 13 September 2017 09:00 – 16:30
Thursday, 14 September 2017 09:00 – 16:30
Friday, 15 September 2017 09:30 – 15:30

#Exhibitors' Technical Manual
An Exhibitors’ Technical Manual outlines all technical aspects of exhibiting including the following:

• Technical details about the Venue
• Final exhibition details and information
• Contractor details
• Services available to exhibitors and order forms

Exhibitors' Technical Manual

#Shipping
Hermes-Merkur has been elected as the exclusive shipping handler. The exclusivity of Hermes- Merkur for the handling needs of Meetings refers specifically to work inside the venue. Exhibitors may use their own couriers up to the venue door and from outside of the venue door at the end of the Meeting. This organisational decision has been made for the safety and efficiency benefits to exhibitors and for the successful flow of the Meeting. Further details will be included in the Exhibition Technical Manual.

Shipping Instructions Manual

#Space Only Rental
This includes:

• Exhibitors' badges
• 100 word company / product profile in the Programme
• Cleaning of public areas and gangways
• Invitation to the Welcome Reception for registered exhibitors
• Company logo on Conference Website as an Exhibitor prior to the Conference
• Listing and profile in designated industry section of the Final Programme

#Shell Scheme Rental
This includes:

• Exhibitors' badges
• Shell scheme frame, basic lighting
• Fascia panel with standard lettering
• 100 word company / product profile in the Programme
• Cleaning of public areas and gangways
• Invitation to the Welcome Reception for registered exhibitors
• Company logo on Conference Website as an Exhibitor prior to the Conference
• Listing and profile in designated industry section of the Final Programme

Please note: Space only / shell scheme rental does not include any furniture, electrical usage or stand cleaning. All these services and others will be available to order in the Exhibitors’ Technical Manual.

Additional exhibitors badges can be purchased for EUR 235.

#Allocation of Exhibition Space
Space allocation will be made on a “first come, first served” basis. A completed Exhibition Booking Form and Contract should be faxed / emailed to ensure reservation of a desired location. Upon receipt of the Exhibition Booking Form and Contract, space will be confirmed and an invoice will be mailed. Please note that three alternative choices should be clearly indicated on the application form.

#Exhibitor Registration
All exhibitors are required to register for the Meeting and will receive a badge displaying the exhibiting company name. Two exhibitor badges will be given for the first 9 SQM booked and one additional for each 9 SQM after. Any additional exhibitors will be charged an exhibitor registration fee. Companies can purchase a maximum number of exhibitor registrations as follows:

• Booths of up to 60 SQM – 15 exhibitor registrations
• Booths larger than 60 SQM – 25 exhibitor registrations
  Exhibitor registrations allow access to the exhibition area only and shall be used by company staff only. An exhibitor registration form will be included in the Exhibitor’s Manual.

#Insert and Display Materials
Please note that all materials entering the venue incur a handling charge. This includes materials for inserts and display. In order to receive a price quote for handling and to assure arrival of your materials, please be sure to complete the “Pre-Advise” form included in the shipping instructions when you receive either the Exhibition or Symposia Technical Manuals.

#Exhibitor Profile
Upon receipt of the booking form, you will be asked to please upload a 100-word Exhibitor Company/ Product profile to a provided link. This will be published in the list of exhibitors in the Final Programme.